Pricing scales with the league's active teams, official pool, and annual game volume.
League operations for travel baseball and softball
Every game scheduled. Every crew covered.
Hayway Diamond runs the operational side of a travel league: deterministic scheduling around your real constraints, umpire coverage and replacement dispatch, change control with acknowledgements, compliance tracking for your official pool, and pay records you export to the payment process you already use.
What a league runs on it
Eight jobs, one system. Each one exists because a coordinator was doing it by hand in a spreadsheet and a group chat.
Automated scheduling
Generates the season around team, field, time, rest, blackout, and shared-coach constraints. The same inputs always produce the same schedule, so a regeneration is reviewable, not a surprise.
Coverage planning
Plate and base crew needs for every game, so you see exactly which slots are covered and which still need an official.
Official readiness
Availability, credentials, background screening status, athlete-safety training, and expirations, tracked in one place per official.
Assignments
Assign crews with eligibility filters, and keep the full assignment history on the record.
Replacement dispatch
When a slot opens late, ranked replacement candidates receive expiring offers until the crew is covered.
Change control
Every game change carries its before and after state and collects acknowledgements, so nobody shows up to the old field time.
Documents and communication
League documents and targeted messages to exactly the coaches, teams, or officials a change touches.
Pay records and export
Pay records and adjustments per official, with CSV export into whatever payment process you already run.
Plans and pricing
Three annual plans, sized by team count, because that is the number a league president knows without looking anything up. Every plan includes the whole product.
Up to 30 teams
$3,000 per year
plus a one-time $1,000 implementation fee
- Up to 30 active teams
- 350 games per year
- 3,000 text segments per year included
- Sized around an official pool of 200
First year: $4,000 including implementation
At capacity, that is $100 per team per year
Most leagues start here
Up to 60 teams
$7,000 per year
plus a one-time $2,500 implementation fee
- Up to 60 active teams
- 750 games per year
- 8,000 text segments per year included
- Sized around an official pool of 500
First year: $9,500 including implementation
At capacity, that is $117 per team per year
Up to 150 teams
$14,000 per year
plus a one-time $5,000 implementation fee
- Up to 150 active teams
- 1,500 games per year
- 13,000 text segments per year included
- Sized around an official pool of 1,000
First year: $19,000 including implementation
At capacity, that is $93 per team per year
More than 150 teams? You need an order form, not a checkout button.
Book a demoMoney never moves through the platform for leagues. Hayway Diamond produces pay records and a CSV export, and you pay your officials the way you already do.
Background screening and sanctioning-body fees are third-party charges, paid to those providers directly, and are not included in any plan.
Text segments beyond the included allowance are billed separately.
Estimate your league's numbers
Enter your own team count, game count, and coordination effort. Everything below is a planning estimate built from what you type in, nothing more.
Build an estimate around the way your league actually operates.Every workload and time-recovery assumption below is editable. The starting values are illustrative, and the results are planning estimates rather than guaranteed savings. Use payroll cost, contractor cost, or a reasonable value for volunteer administrative time.
01 / your league
Build your league profile
Start with the season or operating year you want to evaluate. Baseball and softball can be combined when they share staff, fields, officials, or administration.
Start from an example:
Time-recovery outlook:
Expected adoption assumes Hayway Diamond becomes the primary workflow for schedules, official coverage, changes, documents, and pay records.
Used only in the on-screen and copied summary.
Baseball and softball combined.
Use the active pool the league actually coordinates.
Include league and tournament games handled by the same operation.
Used to estimate assignment and pay-record volume.
Months with meaningful scheduling and official activity.
$/hr
Use payroll cost, contractor cost, or the economic value of volunteer time.
$
Enter only subscriptions Hayway Diamond would actually replace.
Tiered launch fee covering configuration, initial imports, scheduling rules, administrator training, and launch support.
Driven by annual game volume. Includes an estimated 8,000 SMS segments per contract year.
Pricing is scaled to a 60-team equivalent, driven by annual game volume.
$1,000 one-time implementation
$4,000 first-year total · $100 per team annually
$2,500 one-time implementation
$9,500 first-year total · $116.67 per team annually
$5,000 one-time implementation
$19,000 first-year total · $93.33 per team annually
The annual subscription and one-time launch fee scale together. The calculator uses the largest operational driver among teams, officials, and annual games, then rounds estimates to the next $500. Final capacity and pricing are confirmed in the order form.
02 / your operating picture
The work adds up before game day
See the estimated value of the work happening today, the administrative capacity the platform may return, and the point at which the annual subscription breaks even.
Estimated annual admin cost
$18,935
Administrative time value plus software subscriptions expected to be replaced.
Estimated current workload
541 hrs
15.6 hours per active week
Estimated hours returned
305 hrs
8.8 hours per active week
Estimated annual value returned
$10,680
Estimated time value returned plus replaced software subscriptions.
Estimated annual net value
$3,680
53% modeled annual return
Estimated annual value returned minus the annual platform subscription.
Estimated first-year net value
$1,180
12% modeled first-year return
Estimated value returned minus the annual subscription and one-time launch fee.
Estimated total payback
10.7 mo
Includes the annual subscription and implementation. The annual subscription alone is recovered in 7.9 months.
03 / investment per team
Put the investment in team-sized terms
The league purchases one connected operating system. Per-team figures make the investment easier to compare with dues, tournament costs, and the administrative burden carried across the organization.
Annual subscription equivalent
$140
per team, per year
At 50 teams, the annual subscription equals $11.67 per team per month. The estimated administrative work happening today represents $378.70 per team each year.
- Monthly cost per team
- $11.67
- First-year cost per team
- $190.00
- Subscription per game
- $9.33
- Subscription per official
- $20.00
- Estimated annual net value per team
- $73.59
04 / where the time goes
See the work behind the season
Adjust the estimated process improvement in any row. Open the calculation method below to replace the starting values with the way your staff, contractors, or volunteers actually work.
| Workstream and platform scope | Estimated current hours | Estimated current value | Time reduced | Hours returned | Value returned | Current value per team |
|---|---|---|---|---|---|---|
Schedule construction and balancing Automated schedule generation, team restrictions, field compatibility, conflict checks, locked games, and draft review. | 79.2 hrs | $2,771 | % | 51.5 hrs | $1,801 | $55.42 |
Schedule repair and rescheduling Cancellations, postponements, field moves, replacement-slot search, hard-constraint validation, and controlled republishing. | 62.5 hrs | $2,188 | % | 34.4 hrs | $1,203 | $43.75 |
Official availability and readiness tracking Weekly availability, date exceptions, qualifications, credentials, background status, athlete-safety training, and expiration follow-up. | 151.7 hrs | $5,308 | % | 91.0 hrs | $3,185 | $106.17 |
Assignment, confirmation, and open-game coverage Eligibility filters, overlap checks, direct assignment, open-game requests, confirmations, declines, and assignment history. | 87.5 hrs | $3,063 | % | 43.8 hrs | $1,531 | $61.25 |
Emergency replacement dispatch Candidate review, ranked outreach, expiring offers, accept or decline, superseding prior offers, and coverage recalculation. | 40.0 hrs | $1,400 | % | 22.0 hrs | $770 | $28.00 |
Game-change communication and acknowledgement Recipient identification, official and team alerts, delivery tracking, acknowledgement follow-up, and unresolved-recipient review. | 30.0 hrs | $1,050 | % | 19.5 hrs | $683 | $21.00 |
Team documents and compliance readiness Insurance, roster certification, waivers, credential evidence, review status, expiration dates, reminders, and audit history. | 16.7 hrs | $583 | % | 7.5 hrs | $263 | $11.67 |
Umpire compensation reconciliation Rate snapshots, completed assignments, adjustments, rainout disposition, payable status, paid status, and CSV export. | 49.5 hrs | $1,733 | % | 24.8 hrs | $866 | $34.65 |
Coverage dashboards, reports, and audit review Uncovered games, unconfirmed assignments, expired credentials, failed notifications, completed assignments, and amounts owed. | 24.0 hrs | $840 | % | 10.8 hrs | $378 | $16.80 |
| Total estimated administration | 541.0 hrs | $18,935 | 56% | 305.1 hrs | $10,680 | $378.70 |
See and adjust the calculation methodUse your actual minutes, change rates, and pay-cycle workload
Each workstream starts with an activity volume and a time-per-activity estimate. The selected outlook sets the percentage of that work expected to be reduced or automated. Replace these values with observed league data whenever possible.
Schedule construction
min
min
Schedule repair
%
min
Official tracking
min
min
Assignments and replacements
min
%
min
Changes and documents
min
min
Compensation and reporting
min
cycles
hrs
hrs
05 / what Hayway Diamond covers
One system for the work that keeps games running
The estimate is built around the connected scheduling, officiating, communication, compliance, document, and reporting workflows included with Hayway Diamond.
01
Automated scheduling
Build around team, field, time, rest, blackout, and shared-coach constraints, then repair displaced games without rebuilding the entire season.
02
Coverage planning
Create plate and base crew needs, expose uncovered or at-risk games, and keep baseball and softball qualifications separate.
03
Official readiness
Track recurring availability, exceptions, position eligibility, credentials, background status, athlete-safety training, and expiration dates.
04
Assignments
Filter eligible officials, detect conflicts, request confirmations, publish open games, and maintain assignment history.
05
Replacement dispatch
Rank candidates, send secure expiring offers, stop superseded outreach, and recalculate coverage when someone accepts.
06
Change control
Record before and after game states, identify affected recipients, invalidate assignments, reopen needs, and track acknowledgements.
07
Documents and communication
Manage protected team and official documents, expiration reminders, targeted announcements, delivery failures, and message history.
08
Compensation and reporting
Snapshot rates, record completed assignments, track adjustments and pay status, export records, and surface operational exceptions.
Keep the estimate apples-to-apples
The calculator values the administrative work Hayway Diamond is designed to reduce. It does not count third-party charges or responsibilities that remain with screening providers, sanctioning bodies, payment providers, or the league.
- Background-check report and court fees are excluded.
- Sanctioning-body registration, insurance, and umpire registration are excluded.
- Payment processing, tax services, and third-party licensing are excluded.
- SMS usage above the included allowance is excluded.
- Payroll, 1099 preparation, and worker classification remain outside scope.
06 / your league summary
This league could return 305 administrative hours each year.
Based on the inputs above, the connected workflow represents $10,680 in estimated annual operational value. At 50 teams, Hayway Diamond equals $140.00 per team per year, leaves $3,680 in estimated annual net value, and produces $1,180 in modeled first-year net value after the launch fee.
$7,000 annual subscription ÷ 50 teams = $140.00 per team per year
Hayway Diamond needs to return 5.8 administrative hours per active week to cover the annual subscription.Annual break-even excludes the one-time implementation fee and treats only software subscriptions you entered as a direct offset.
This calculator is an evaluation tool. Results are estimates based on user-provided inputs and adjustable assumptions, not a guarantee of savings or return. Third-party charges remain separate, and money does not move through hayway for leagues: pay records are export-only.
Questions leagues ask
- What does the implementation fee cover?
- A one-time guided setup: your divisions, teams, fields, blackout dates, and official pool loaded and verified, your scheduling constraints configured, and your coordinators trained. It appears once on your first invoice; renewals are the annual plan price only.
- How does billing work?
- Plans are billed annually, because a league's season is annual. Year one is the plan price plus the one-time implementation fee; every year after renews at the plan price you were shown.
- What happens when our league outgrows a plan?
- You upgrade to the next plan. Same workspace, same data, higher limits; there is no data migration and no re-setup.
- Do officials need accounts?
- No. Officials respond through scoped links that carry only what they need: an availability request, an offer, a confirmation, a game change. No account, no app install.
- Does money move through Hayway Diamond?
- No. Money never moves through the platform for leagues. The product produces pay records and a CSV export, and you pay officials the way you already do. Background screening and sanctioning-body fees are third-party charges paid to those providers directly.
- How is the design-partner path different?
- Design partners and leagues beyond the self-serve catalog run on a manual contract. Their limits and pricing live in the signed order form rather than in the plans above, and setup is handled directly with us. Book a demo to start that conversation.
Run next season on Hayway Diamond.
Implementation is a one-time setup, and your schedule, your crews, and your pay records live in one system from the first game.