Find the money gaps between attendance, billing, and subsidy reimbursement.
A founder-led, 60-day pilot for one site: a structured reconciliation baseline, a ranked discrepancy list, and documented follow-up priorities. Keep your current childcare software while hayway runs the pilot alongside it at one site.
- Keep your current software
- Indiana & Kentucky
- Founder-led setup included
- Billed month to month
Founder-led, alongside the software you already use
Four mechanics, described the way they actually run, so you can judge the fit before a call rather than after one.
A redacted sample review before anything starts
A pilot is not accepted until hayway confirms, from one redacted sample of each proposed input, that your claim and remittance records can support a usable reconciliation baseline. No production data moves before the data agreement and secure transfer are in place.
A founder-prepared reconciliation ledger
I normalize your reviewed claim records into a pilot reconciliation ledger. That may include manual preparation or entry performed by me. It is not an automated integration with your current software, and you replace nothing to start.
A line-by-line comparison with the state payment report
I compare the payment report you export from the state system against the reviewed ledger, line by line. Unmatched, ambiguous, pending, and short-paid items are separated and ranked for your director, each tied to the record behind it.
Your systems stay where they are
Your team keeps filing through the required state system, and your current childcare software keeps running. hayway prepares and reconciles center-side records; it does not file, and it does not provide certified e-filing.
The 60-day revenue assurance pilot
Every term below is the same term that appears in the one-page pilot agreement. Capacity is limited to three concurrent pilot sites.
“I will deliver a verified reconciliation baseline during the first 30 days. If I cannot produce a usable baseline from the agreed exports, I will not charge for the second month.”
Jalil Hay, founder
A usable baseline lists every applicable status: Matched, Unmatched, Ambiguous, Pending, Short-paid, and Potential overpayment or recoupment review. This commits to a deliverable, not a revenue outcome.
Four dollar measures, kept separate on purpose
Identified, actioned, and confirmed received are different numbers, and combining them is how reconciliation stories get inflated. The pilot scorecard never merges them.
Dollars identified
The amount tied to discrepancies requiring review.
Dollars actioned
The amount tied to a documented follow-up action.
Dollars confirmed received
Funds confirmed as received after a documented action. This does not claim the action was the sole cause of payment.
Record corrections completed
A count of corrected records, not a dollar amount.
Voucher-risk cases flagged
Configured voucher and attendance-risk patterns flagged for director review.
Admin hours and days-to-close
Center-reported baseline against pilot-period observation. Estimated, not independently audited.
Recommended next workflow
The one workflow worth moving into hayway next, if any.
Review my reconciliation process
Twenty to thirty minutes on one redacted sample. If the pilot fits, month one starts with founder-led setup; if it does not, you keep the map of where your records disconnect either way.