The operating system for growing centers
Pro brings complex billing, subsidy and voucher-risk monitoring, staff scheduling, a full enrollment CRM, and the parent app together for one growing organization: unlimited sites on a single dashboard, each billed per site.
- Unlimited children & sites
- Hourly & age-based billing
- Subsidy, AI Co-Director & parent app
Built for the operational weight of a growing center
From the first tour to the month-end invoice run, Pro handles the work that gets heavier as you add rooms, families, and sites.
Hourly & age-based billing
Calculate tuition from hourly rates, age tiers, drop-in visits, or prepaid wallets, with sibling discounts applied automatically. Payment creation uses idempotency controls to prevent duplicate charges from retries.
Subsidy claims & voucher-risk
Subsidy claims reconcile against recorded attendance, and a voucher-risk monitor flags absence patterns that may affect a child placement or reimbursement.
CACFP meal tracking
Log meals and snacks against the children present and generate CACFP-ready reports, so meal reimbursement paperwork stops eating your afternoons.
Staff scheduling & timesheets
Build shifts against staff-to-child ratios, use Smart Fill to propose a week, approve timesheets, and review scheduled overtime. Predictive 7-day ratio forecasting and AI Co-Director are included.
AI enrollment CRM & waitlists
Capture leads and move families through the pipeline with lead scoring, speed-to-lead alerts, automated nurture emails, and waitlist records.
The parent app
Families pay tuition, sign documents, view daily sheets and records, and pull year-end tax statements from one portal. Send updates with in-app messaging and emergency SMS broadcasts.
Power you shape around how you actually run
Pro adapts to your operating procedures instead of forcing a rewrite. Set up the pipelines, permissions, and billing rules your families and staff already know.
- Custom enrollment pipelinesMap the CRM to your real-world tour-to-enrollment process with stages that match how your center actually fills seats.
- Role-based access controlGive teachers, directors, and admins exactly the access they need. Child PII is encrypted at the field level and access is logged for FERPA-style disclosure tracking.
- Billing rules that fit your policiesConfigure sibling discounts, late-fee grace periods, and prorated drop-in rates to match the policies your families already know.
Exports & connections
Included with Pro, with no per-feature add-on fees.
Connected records for billing, subsidy, staffing, and enrollment
The work that scales fastest as you grow (subsidy reconciliation, staffing math, the enrollment pipeline, the monthly tuition chase) runs in the background instead.
Review subsidy risk
Attendance-matched claims and voucher-risk monitoring surface records that may need attention before submission or review.
Reclaim the front desk
Self-service check-in, recurring invoicing, and an automated waitlist take the daily clipboard and the month-end tuition chase off your team plate.
Run multiple sites as one
Pro covers unlimited sites on a single dashboard, each billed per site, so a growing group can manage billing, staffing, and compliance without juggling separate tools.
Bring billing, staffing, and enrollment onto one screen
Pro is $275 per site / month with unlimited children and an unlimited number of sites, each billed separately, with 10% off when you pay annually at $247.50 per site. No long-term contracts.
Research before you choose
Practical guides and source-cited state requirements for childcare operators.
Childcare management software buyer’s guide
Use a practical checklist to compare connected center-management platforms.
Read resourceChildcare subsidy automation guide
Understand attendance reconciliation, copays, claim records, and state-portal boundaries.
Read resourceMulti-site childcare operations
See how site-level access, rollups, and multi-site organization tools are structured.
Read resource