Connect center operations and compliance records
hayway connects attendance, live staff-to-child ratios, tuition billing, subsidy records, staff scheduling, and family communication. Pro adds predictive ratio forecasting and compliance scans.
- Live staff-to-child ratios
- Compliance scanner
- Subsidy reconciled to attendance
Everything a busy center watches, in one place
From check-in to the invoice run, hayway connects attendance, ratio status, staff records, subsidy records, and billing workflows.
Live staff-to-child ratios
Every room shows its current ratio against your state limit as staff and children check in and out. When a room drifts toward the line, you see it before a licensing visitor would.
7-day ratio forecast
Pro includes a predictive view that projects coverage gaps up to seven days out from scheduled attendance and staffing.
Compliance scanner
Pro includes a scanner for staff certifications, file completeness, and ratio history against configured compliance rules.
Biometric / passkey check-in
Opt-in WebAuthn check-in uses each device FaceID or TouchID, with a PIN or QR fallback. Every sign-in and sign-out updates the live ratio for that room instantly.
Subsidy & voucher-risk monitoring
Subsidy claims reconcile against recorded attendance, and a voucher-risk monitor watches for absence patterns that could threaten a child placement or a reimbursement.
Automated tuition billing
Recurring invoices, flat-rate or age-based or hourly tuition, sibling discounts, prepaid wallets, and parent self-checkout, all reconciled idempotently, with year-end tax statements.
One workflow for center records and daily operations
The work that drains a director day (sign-in sheets, ratio math, subsidy reconciliation, the monthly tuition chase) runs in the background instead.
Keep compliance records together
Ratio history, certification tracking, and the compliance scanner keep operational records organized for review.
Cut the front-desk crunch
Self-service check-in and recurring invoicing remove the daily sign-in clipboard and the end-of-month tuition chase from your directors plate.
Review subsidy exceptions
Attendance-matched subsidy claims and voucher-risk monitoring surface records that may need attention.
See your rooms, ratios, and billing on one screen
Walk through live ratios and tuition billing, plus Pro forecasting and compliance scans. Runs alongside your state system, month to month.
Research before you choose
Practical guides and source-cited state requirements for childcare operators.
Childcare management software buyer’s guide
Compare the connected workflows a center-management platform should cover.
Read resourceState childcare licensing guides
Browse source-cited ratios, training, safety, facility, and subsidy requirements.
Read resourceChildcare billing and payments
Review tuition models, recurring invoices, parent checkout, and reconciliation.
Read resource