Childcare billing and payments on one engine
An idempotent billing engine handles flat-rate, hourly, drop-in, prepaid wallets, and sibling discounts. Recurring invoices send themselves, parents check out from the portal, and you keep clean books with a low 0.4% ACH platform fee.
- 0.4% ACH platform fee
- Recurring invoicing
- Year-end tax statements
Price care the way your center actually works
Most programs mix more than one model. The billing engine supports them together, so a single family can carry flat-rate tuition, a drop-in day and a sibling discount on the same invoice.
Flat-rate tuition
Set a weekly or monthly rate per program and let recurring invoices generate themselves on the schedule you choose.
Hourly and age-based
Configure hourly or age-band rates so infant-room and school-age-room charges use the selected billing rules.
Drop-in days
Charge for occasional or unscheduled days as they happen, with a clear line item parents can see in the portal.
Prepaid wallets
Let families load a balance up front, then draw down against it as care is delivered, with running balances on every statement.
Sibling discounts
Apply multi-child discounts automatically across a family so the right adjustment lands on the right invoice every cycle.
Fees and add-ons
Layer late-pickup fees, registration charges and supply costs onto an invoice without rebuilding it from scratch.
Controls for retries, ledgers, and payment processing
Childcare billing breaks when a payment retries, a parent double-taps checkout, or a webhook arrives twice. hayway is idempotent at the core, so the same care is only ever billed once.
Idempotent by design
Payment creation and webhook processing use idempotency controls to prevent retries or double-clicks from creating duplicate charges.
One ledger, many models
Flat-rate, hourly, drop-in, wallet draw-downs and sibling discounts post to the same ledger for a reviewable invoice calculation.
Built on Stripe Connect
Payments run through Stripe Connect with per-center payouts, so funds reach the right account and reconcile cleanly against your books.
Recurring invoicing and parent self-checkout
Invoices generate on your schedule and families pay from the portal in a tap. ACH costs you a low 0.4% platform fee, card adds 1.5% on top of standard processing, and every fee is itemized so there are no surprises.
- ACH bank transfer at a low 0.4% platform fee, capped at $2 per transaction
- Card payments at a 1.5% platform fee on top of standard processing, itemized to families
- Parent self-checkout from the portal, on any device
- Recurring auto-pay for scheduled tuition collection
- Stripe Connect payment processing and center payouts
- No long-term contracts
Make tax season a non-event
Parents pull their own year-end tax statements from the portal, and your center expenses stay categorized all year into a profit & loss view with a dollar revenue forecast. When subsidy reconciles against attendance, the numbers already line up.
- Year-end tax statements parents can download from the portal
- Track your center expenses by category for tax season
- See a categorized profit & loss and a dollar revenue forecast for the months ahead
- Reconcile subsidy claims against recorded attendance
- Estimate a family's subsidy eligibility and copay in seconds, from verified state income limits
- Export a payroll-ready CSV in ADP, Gusto or Paychex format
See tuition, invoices, and payouts on one screen
Walk through the billing engine, flexible tuition models, and parent self-checkout. No long-term contracts. Built in New Albany, Indiana.
Research before you choose
Practical guides and source-cited state requirements for childcare operators.
Childcare billing software guide
Learn how recurring invoices, payment methods, fees, and reconciliation work.
Read resourceChildcare subsidy automation guide
See how attendance, claims, copays, and voucher-risk monitoring fit together.
Read resourceDid the state pay what the care earned?
Reconcile a subsidy remittance against attendance and expected claims, line by line.
Read resource