Run the front office without the paper cuts
Enrollment, check-in, forms, menus, and daily health checks for your center live in one place. Families self-serve from a browser, staff work from a tablet, and every record stays current and connected.
- Digital enrollment
- PIN, QR, or passkey check-in
- CACFP menus and meal counts
One place for enrollment, check-in, and records
From a family first inquiry to the daily health check, hayway keeps the front-office work connected so records stay current and staff stay on the floor.
Enrollment and admissions
Families complete the enrollment packet online, filling in fields, uploading documents, and e-signing from a browser. Records flow straight into the child profile, no re-keying.
Multi-center management
Run one site or several from a single dashboard. Custom domains and white-labeling let each location keep its own brand while you manage rooms, rosters, and settings centrally.
Attendance and check-in
Families sign children in and out at a tablet kiosk with a 4-digit PIN or a scanned QR code. Every sign-in and sign-out updates the live staff-to-child ratio for that room.
Opt-in biometric and passkey
Centers can turn on WebAuthn check-in that uses each device FaceID or TouchID passkey, with PIN or QR always available as a fallback. It is opt-in, never required.
Childcare forms and records
Build the forms your state and your program need, collect e-signatures, and keep child records together. Field-level PII encryption and role-based access protect every file.
Menus and CACFP
Publish weekly meal menus to the parent portal and record point-of-service meal counts in the classroom, then export the attendance-matched figures for CACFP reimbursement.
Move the whole enrollment packet online
Families complete each section, upload documents, and e-sign from a browser. The forms builder shapes the packet to your program, and finished records land on the child profile automatically.
- Build custom enrollment and consent forms with e-signatures
- Collect immunization and allergy details on the child profile
- Track packet progress section by section for every family
Digital enrollment packet
In progress- Family information
- Emergency contacts
- Immunization records
- Allergy and health info
- Parent handbook signature
A clear health picture at every drop-off
Wellness checks, immunization reminders, allergy and dietary meal safety, and authorized-pickup confirmation keep the day safe and the files organized for audits, all recorded against the child profile.
Daily health checks
Staff record a quick wellness check at drop-off (temperature, symptoms, and notes) captured against the child profile so the day starts with a clear picture.
Immunization reminders
hayway tracks immunization due dates and nudges families before a record lapses, so files stay current ahead of a licensing review instead of after one.
Authorized pickup
Each child carries an authorized-pickup list. Staff confirm the person against the record at sign-out, with the check logged for your compliance trail.
Allergy & dietary safety
Tag each child’s allergies and dietary needs, then hayway checks every menu against the roster and flags a hard stop at meal time before an allergen reaches the wrong child.
Child records, protected by design
Each center data is isolated with per-center Postgres row-level security, child PII is encrypted at the field level, access follows staff roles, and record disclosures are tracked in a FERPA-style log.
See enrollment, check-in, and menus on one screen
Walk through the enrollment packet, the tablet check-in kiosk, and CACFP meal counting with our team. No long-term contracts.